CIC Diwali Gala presented by BB Travel Experts - Event Day Logistics
Please read this note in its entirety. It contains details about the CIC Diwali Gala happening at the Orchard City Banquet Hall (in Campbell Community Center) on Saturday, 10-Nov, 2018.
Event Date: Saturday, 10-Nov, 2018
Time: 5:30 pm - 8:30 pm
Location: Orchard City Banquet Hall, Campbell Community Center, 1 West Campbell Avenue, Campbell, CA-95008
Event Day Logistics:
Doors will open at 5:30 pm and will close at 8:30 pm. The hall has to be vacated by 9:00 pm.
Registration: There will be a registration desk when you come in where you will pick up your raffle coupons, ticket (for photo booth - more on that later) and drink tokens (if purchased). Please retain all of them as you will be needing them during the event.
Photo Booth: There will be a photo booth with family photos by Ram Athreya. Each family will get one opportunity (by turn) to get their photos taken. Your family will be called based on your ticket number. Please pay attention when your number is called. Due to time constraints we will not be accommodating more than one picture per family nor will we able to do anything other than family photos. Once the official photo booth is done, the photo booth area will be available until the end of the show for friends and family to take as many photos as they desire with their phones.
The hall will be divided into two sections - one with banquet style seating for dinner and the other, the dance floor/ standing area. There will also be chairs in the corners of the room for friends to sit and talk.
Music: There will be a professional DJ providing music throughout the evening.
Food: Chai and an appetizer will be available from around 6 pm. A banquet style dinner will be served around 7 pm. Food is being catered by Ananda Bhavan.
Drinks: The bar will be open from 6 pm for people who have purchased their alcohol. There will be a selection of beer and wine to choose from. Alcohol will not be available for purchase at the event.
Games: There will be a fun game from around 6:15pm. We request everyone to participate in the fun.
Parking: There is ample parking in the complex.
Trash and Clean Up: The event is managed entirely by volunteers and there will be limited time to clean up afterwards. We request all attendees to dispose their trash (plates and cups) in designated trash bins and not leave them lying around. We also strongly recommend parents bring a water bottle for their kids to reduce waste.
Kids: Parents are responsible for their kids safety. The hall is large enough to accommodate everyone. Kids can move around relatively freely. But once kids leave the hall, it will be hard to track them in the dark beyond the lobby. So we request parents to keep a watchful eye on their kids.
Raffle Prizes: There are some exciting raffle prizes to be given away during the event. For folks who have bought the raffle tickets online, you will get them at registration. For everyone else, you will have a chance to buy raffle tickets at the registration desk.
Ticket Transfers: If you had to transfer your tickets (or if you are the recipient of tickets you picked up from someone else), please let us know prior to the event so we can give you the right ticket. You can email Nekzad@gmail.com with the information.
If you have any last minute questions or concerns, email or message Nekzad or Prabhu.
We look forward to seeing you tomorrow.
CIC Board and Officers.
